Compare The Best HRM Systems

What is an HRM system?

An HRM system (Human Resource Management system) is a digital platform used to manage various personnel-related functions within an organization. It helps companies streamline processes such as recruitment, payroll management, personnel administration, skills development, and time reporting. By consolidating all personnel data in one place, the HRM system provides an overview of employee performance, absences, contracts, and training. This not only facilitates the HR department but also gives managers and employees better access to relevant information. A well-implemented HRM system can contribute to increased efficiency, improved employee experience, and strategic decision-making.

What is the difference between a personnel system and an HRM system?

The difference between a personnel system and an HRM system mainly lies in scope and functionality. A traditional personnel system focuses on basic administrative tasks such as recording personnel data, managing absences, payroll, and employment contracts. It is primarily a tool for documenting and tracking necessary information about employees.

An HRM system (Human Resource Management system) goes further than that. In addition to administrative functions, it also supports strategic HR processes such as recruitment, onboarding, skills development, performance assessment, and employee engagement. The HRM system serves as a comprehensive tool for developing and supporting the organization’s personnel strategy.

Another important difference is the user experience. HRM systems often have modern interfaces with self-service portals where employees and managers can handle their own matters, increasing efficiency and engagement.

In summary: personnel systems are primarily administrative tools, while HRM systems are broader, strategic platforms that support both operational and developmental HR functions within an organization.

How do I find the best HRM system?

List of 45 HRM Software

If you're looking for a platform that can handle most HR processes and HCM, Mindkey is what you're looking for. This platform offers a comprehensive solution, offering a wide range of features and tools to manage HR and improve employee engagement. Through the platform, you can manage everything from competency development to recruitment and offboarding. One of the benefits of the Mindkey HR Syste...

Learn more about Mindkey

Difficult to choose between HR systems? Huma stands out as the only solution that combines local HR expertise with state-of-the-art technology. We offer the best mobile app on the market, Swedish digital employment contracts, handbooks and everything else you need to work a little smarter and easier with all your HR processes. Huma is a smarter and better HR system that everyone actually uses.

Learn more about Huma

Our cloud-based HRM solution helps organizations centralize, streamline, and improve their HR processes and employee data. With the Heartpace HRM system, you can unleash your full HR potential and focus on what matters most—your organization! User-Friendly Design and Functionality: Our HRM system is intuitive and easy to navigate, making it a joy to use for both HR personnel and employees. We of...

Learn more about Heartpace HR

HR-ON Staff uses AI to streamline recruitment, onboarding and day-to-day HR management. The system helps sort candidates, schedule follow-ups, and analyse employee data, allowing organisations to make better data-driven decisions without spending unnecessary time on manual processes.

Learn more about HR-ON

HiBob is a modern HR system that uses AI to make work faster and smarter. The AI engine analyses employee data and identifies patterns such as absenteeism, turnover, and engagement, so that issues can be addressed in time. At the same time, it automates HR processes such as onboarding, document management, and approvals, saving time and allowing HR to focus on people instead of administration.

Learn more about HiBob

Modern HR departments choose Hailey for its user-friendly design, high data security and comprehensive solution. Get started quickly and start creating value for your entire organisation with tailored and automated workflows. Appreciated by both managers and employees!

Learn more about Hailey HR

CatalystOne's cloud-based HR system will take your HR and management teams to a whole new level. Our solution has been designed to streamline key processes for medium and large organisations in the Nordics and internationally. CatalystOne supports all your HR functions, from Talent and Succession to Continuous Performance Management. A modular design means that our solutions can be combined and co...

Learn more about CatalystOne

Sympa is the HR system for growing, global organisations. Manage the entire employee journey in one flexible and configurable solution - built for multi-country and multi-device needs. With seamless integrations and transparent pricing, Sympa connects people, data and decision-making.

Learn more about Sympa

INNOMATE HR is a complete HR solution that supports the entire employee lifecycle with a seamless data flow - from recruitment to termination. With INNOMATE HR, you get automated and consistent HR processes based on best practice, freeing up time and professionalising your HR. The system is scalable, making it ideal for small, medium and large organisations. You can start with a simple solution an...

Learn more about INNOMATE HR

A complete HR system for medium-sized, large companies and the public sector. The system consists of a complete series of modules that can be easily integrated with each other and provide HR with a more efficient and simpler everyday life, for the entire employment - from recruitment to termination. The SD Worx HR system ensures that you can keep your employees happy while focusing on strategic HR...

Learn more about SD Worx HR

Flex HRM Employee is the web-based HR system that can be used by companies in all kinds of industries. With innovative features, the system relieves your practical HR work while helping you to develop and retain your employees. Flex HRM Employee is part of our comprehensive Flex HRM solution. Here you will also find support for time accounting, travel accounting, staff planning and payroll.

Learn more about Flex HRM Employee

Kontek HRM Employee is a web-based HR system that simplifies personnel administration for the entire organisation - from management to employees. Support development, manage information smoothly and let employees update their data themselves. Add payroll auditing and digital signatures for comprehensive HR support.

Learn more about Kontek HRM Employee

An easy-to-use HR system that streamlines your HR work and enables the development and satisfaction of your employees. Seamlessly integrated with recruitment and onboarding. You easily manage: Master data | Performance reviews | Certificates | Absence & Time | Surveys & Engagement | Whistleblowing

Learn more about HR by Talentech

SAP SuccessFactors is the largest cloud-based provider of HCM solutions in the Nordics. It offers integrated applications for core HR functions such as payroll and benefits, talent management (recruitment, performance, learning) and workforce analytics. The solution aims to streamline HR processes, improve employee engagement and productivity, and provide data-driven insights for better strategic ...

Learn more about SAP SuccessFactors

User-friendly and uncomplicated HRM and talent management system. Good customisation options and design ensure a modern feel. Talentsoft's HR system is based on open APIs that enable integrations with other systems. As a customer, you get access to a platform where you can manage all your HR processes

Learn more about Cegid HR

Cloud and managed payroll plus integrated HCM: payroll processing, time & attendance, talent, HR services and global payroll solutions with compliance, reporting and integrations.

Learn more about ADP HCM & Payroll

ADP offers industry-leading online payroll and HR solutions, plus tax, compliance, benefit administration and more.

Learn more about ADP Official Site | Payroll, HR and Tax Services

AFAS offers one integrated software system to automate business processes: ERP, CRM, HRM, Payroll, financial management and more, with online subscription and mobile apps.

Learn more about AFAS Software

Breezy HR is a cloud-based applicant tracking system that integrates job posting, applicant management, communication, interview scheduling, automated workflows and onboarding in one tool. It offers AI support, GDPR compliance, reporting and integration with many common HR tools.

Learn more about Breezy HR

A comprehensive SaaS platform offering HR, payroll, health & safety and employee apps. Streamline leave, clocking in, performance reviews, recruitment and reporting with 24/7 advice and unlimited cloud storage.

Learn more about BrightHR

CharlieHR automates HR tasks like onboarding, time off, performance reviews and benefits, providing a centralised, self-service platform to manage people data and drive high-performing teams.

Learn more about CharlieHR

Ciphr HR is a fully integrated, cloud-based platform that streamlines HR administration, payroll, talent acquisition and development, with analytics and automation to enhance people strategy.

Learn more about Ciphr HR

Cornerstone Galaxy enables AI-driven learning management, talent management, HR intelligence, and workforce planning solutions.

Learn more about Cornerstone Galaxy

A cloud-based absence management system offering leave booking, time tracking, sickness management, reporting, workflows, integrations and mobile apps to automate absence processes and improve workforce visibility.

Learn more about edays absence management

All-in-one configurable HR and WFM software with modules for recruitment, onboarding, scheduling, time & attendance, integrated payroll, analytics and an in-built AI assistant (ELLA).

Learn more about elementsuite

Factorial HR is an all-in-one HR software that supports companies in the management of employees, salaries and administrative HR processes. In addition to digital personnel files and time recording, the solution also offers payroll functionalities for payroll accounting and the legally compliant management of holiday and absence times. Thanks to cloud technology, the software is mobile and flexibl...

Learn more about Factorial HR

A combined Applicant Tracking System and HR management product offering career pages, applicant tracking, absence management, employee profiles, reports, org charts and integrations.

Learn more about Homerun

A modular HRMIS offering core HR, payroll, time & attendance, recruitment, LMS and workforce planning with built-in reporting, compliance and integrations.

Learn more about HRM-Pro

HRMinded offers HR advice and services such as implementation of recruitment policies, remuneration systems, job profiles, learning & development and guidance on reorganisations and international HR issues.

Learn more about HRMinded

HROffice offers an all-in-one ATS with modules for job posting, referral recruitment, workforce management, digital contracts and analytics for data-driven recruitment.

Learn more about HROffice Recruitmentsoftware

Intega One is a unified platform for HR, payroll and employee management that helps organisations bring all their HR processes together in one place. The system connects functions such as payroll administration, time tracking, recruitment and absence management so that data flows across the organisation and manual processes are minimised. The platform is built to create a coherent HR and payroll f...

Learn more about Intega

Lanteria offers 5 different modules covering most aspects of HR management: Core HR, Time & Attendance, Recruiting, Performance and Learning, which can be used separately or together. Lanteria's flexible and customisable HR system increases HR productivity, provides business leaders with information and increases employee engagement.

Learn more about Lanteria

An AI-enabled, integrated HR, payroll and finance system offering real-time payroll, talent, learning, workforce management, analytics and secure single-platform operations available on web and mobile.

Learn more about MHR People & Finance Platform

A complete, integrated cloud applications suite including Oracle Fusion Cloud HCM, providing core HR, payroll, talent, learning, analytics and integrations for large enterprises.

Learn more about Oracle Fusion Cloud Applications

A comprehensive cloud solution for managing HR processes such as recruitment, onboarding, absence and salary management.

Learn more about Oracle Fusion Cloud HCM

People Inc provides a modular, configurable HR suite including core HR, absence, payroll export, recruitment, training, time & attendance and ESS, plus consultancy, implementation and training services.

Learn more about People Inc

A cloud-based HR software and payroll platform powered by AI automation, offering HRIS, ATS, absence, appraisal, and analytics in a single scalable subscription service.

Learn more about PeopleHR

A suite of cloud and on-premise ERP, financial and HR products including Sage Intacct, Sage 100, Sage 300 and Sage X3, offering automation, AI features, payroll and integrations.

Learn more about Sage Business Management Software and Solutions

SAP SuccessFactors HCM is a cloud-based human capital management solution with AI support for core HR, talent management and people analytics.

Learn more about SAP SuccessFactors HCM

A cloud-based, modular HRM system with leave, performance management, learning, recruitment & selection, links to Exact Online and Nmbrs and mobile apps.

Learn more about Step2HR

A comprehensive ERP system that streamlines finance, HR, supply chain, manufacturing and more

Learn more about The Access Group

A unified HCM and workforce management platform connecting people, data and systems to drive smarter decisions.

Learn more about UKG Workforce Operating Platform

A complete HR system tailored to the user, giving you the power to create an organisation with MAN in focus. With multiple features that streamline and digitise Verismo personnel, creating an organisational overview and enabling strategic workforce development.

Learn more about Verismo HR

A global HCM player that has capabilities for the entire employment lifecycle. Talent, Core HR, Payroll, Benefits, etc.

Learn more about Workday HCM

AI-enabled platform unifying HR, Workforce Management, Pay, Talent and Benefits to drive performance and employee experience.

Learn more about ZellisONE

How do I find the best HRM system?

To find the best HRM system for your organization, you should start by mapping out your needs. Identify which HR processes need to be digitized – for example, recruitment, payroll management, absence management, or skills development. Also consider the size of the company and growth plans, as some systems are better suited for small businesses while others are more tailored for large organizations.

Next, conduct a market analysis and compare different HRM systems. Read reviews, ask for references, and feel free to test demo versions. Ensure that the system is user-friendly, has good integration with your existing systems, and offers good support.

Also consider data protection and that the provider complies with GDPR. Involve HR, IT, and other relevant departments in the decision-making process to ensure that the system meets all requirements.

Finally: a good HRM system should not only address today’s needs but also be flexible enough to meet future challenges.

Description of product features

360-degree feedback

Collects feedback from colleagues, managers and sometimes customers to give a full picture of an employee's strengths and development areas.

Absence recording

Lets employees and managers record absence, such as sick leave, holiday and parental leave, in the system.

Approval

Lets managers approve requests and reports, such as absence, time and expenses, directly in the system.

Benefits management

Some HR systems offer benefits management, giving you an overview of all group benefits and making it easier to manage and communicate pension schemes and insurance.

Bonus & incentives

Manage bonus schemes and other incentives, and keep track of who is entitled to what.

Career planning

Plan employees' career paths and identify internal successors for key positions.

Case management

Collects HR cases, such as employee questions, rehabilitation and personnel matters, in one place and tracks their status.

Compensation management

Manage pay, bonuses and other compensation in one place, for example when planning salary levels and budgets.

Consultation

The supplier offers HR or system consultancy, for example to help with implementation and processes.

Core HR

Core HR covers three fundamental functions: payroll, time reporting and benefits management. Suppliers that focus on core HR usually offer HR and payroll in one system.

Digitising personnel files

Store personnel files, such as contracts and certificates, digitally in the system instead of on paper.

Easy to implement

The system can be set up and taken into use without a long or complex implementation project.

Electronic signature

Sign employment contracts and other HR documents electronically, without printing them.

Exit surveys

Send surveys to employees who are leaving, to understand why people leave and what can be improved.

Feedback management

Collect, manage and follow up feedback between managers and employees in the system.

Has its own payroll system

Combining an HR system with a payroll system brings clear synergies, mainly better coordination and synchronisation between the HR and payroll departments. Benefits, performance-based pay and administrative processes become more flexible and transparent.

HR analytics

HR relies on data from many different sources. An HR analytics module helps you streamline the data flow and get a good overview of activities and KPIs. Particularly useful if you work with a lot of data.

Integration platform

A built-in platform for connecting the HR system to other systems and managing the data flows between them.

Integration with third parties

Ready-made integrations with external systems and services, such as payroll, recruitment and pension providers.

Learning management

Plan, deliver, document and track all training and courses in one place. Reduces administration and makes it easier to create e-learning courses with follow-up tests.

Onboarding

Plan and follow up the introduction of new employees, with checklists, tasks and information for their first period.

Payroll system included

Payroll is included, so HR data and pay are handled in the same system.

Performance management

If you want to reward performance and set goals for employees that lead to a financial reward, a performance management module is for you. It clarifies company goals and how each individual can contribute to them. The goals must be measurable.

Performance reviews

An important tool for companies that want to structure conversations between managers and employees about goals and development. It can contribute to a better company culture, better-informed pay decisions, clarity and clear guidelines.

Push notifications

Sends notifications to users' phones or computers, for example about approvals, reminders and new tasks.

Recruitment

Some HR systems include a recruitment module that digitises and streamlines the recruitment process, making it easier to attract the right talent. It supports every step from sourcing to employment contract.

Reports & KPIs

Create reports and track HR key figures, such as headcount, staff turnover and sickness absence.

Salary review

Salary reviews usually take a lot of time to prepare and manage. With a salary review module, managers and the payroll department share a systematic process with features that eliminate manual errors.

Self-service

A self-service feature simplifies administrative processes. For example, employees can order a new mobile phone themselves and have it approved directly by their manager, without going through payroll. Employees can also update their own personal details, and the changes are saved automatically in the HR system.

Single sign-on (SSO)

Lets employees log in to the system with their existing company credentials.

Skills development

A skills development module simplifies skills mapping and gives an overview of how skills are used within the company. It also helps prevent gaps between existing skills and current or future needs.

Talent management

Identify, develop and retain key people, for example through skills mapping, development plans and succession planning.

Time reporting

Make it easy for employees to record time (hours worked, absence, etc.). Some HR systems include this and also offer a mobile app, so staff travelling on business can easily report their time.

Training package

Training in how to use the system is included, for HR staff, managers or employees.

User rights management

Control which information and functions different users, such as HR, managers and employees, can access.

Workflow automation

Automates recurring HR processes, such as approvals, notifications and onboarding steps, to reduce manual work.