What is an HRM system?
What is the difference between a personnel system and an HRM system?
The difference between a personnel system and an HRM system mainly lies in scope and functionality. A traditional personnel system focuses on basic administrative tasks such as recording personnel data, managing absences, payroll, and employment contracts. It is primarily a tool for documenting and tracking necessary information about employees.
An HRM system (Human Resource Management system) goes further than that. In addition to administrative functions, it also supports strategic HR processes such as recruitment, onboarding, skills development, performance assessment, and employee engagement. The HRM system serves as a comprehensive tool for developing and supporting the organization’s personnel strategy.
Another important difference is the user experience. HRM systems often have modern interfaces with self-service portals where employees and managers can handle their own matters, increasing efficiency and engagement.
In summary: personnel systems are primarily administrative tools, while HRM systems are broader, strategic platforms that support both operational and developmental HR functions within an organization.
Quick Guide
Related categories to HRM Software
HR SoftwareLMS SoftwareEmployee Communication SoftwareEmployee Training SoftwareCompetency Management SoftwareCorporate LMS SoftwareeLearning SoftwareEmployee Engagement SoftwareEmployee Onboarding SoftwareEmployee Pulse Survey ToolsEmployee Wellness SoftwareHCM SoftwareHR Analytics SoftwareHR Management SoftwareHRM SoftwareLXP SoftwareOccupational Health SoftwarePerformance Management SoftwarePerformance Review SoftwareTalent Management SystemWhistleblower SoftwareList of 45 different HRM Software
Modern HR departments choose Hailey for its user-friendly design, high data security and comprehensive solution. Get started quickly and start creating value for your entire organisation with tailored and automated workflows. Appreciated by both managers and employees!
Difficult to choose between HR systems? Huma stands out as the only solution that combines local HR expertise with state-of-the-art technology. We offer the best mobile app on the market, Swedish digital employment contracts, handbooks and everything else you need to work a little smarter and easier with all your HR processes. Huma is a smarter and better HR system that everyone actually uses.
Gather all your HR processes and employee data in one place. Our platform allows you to manage and optimise recruitment, onboarding, payroll, performance and communication. Gain valuable insights and make data-driven decisions for greater efficiency. We prioritise security and ease of use with ISO 27001 certification, intuitive interface and comprehensive support.
HiBob is a modern HR system that uses AI to make work faster and smarter. The AI engine analyses employee data and identifies patterns such as absenteeism, turnover, and engagement, so that issues can be addressed in time. At the same time, it automates HR processes such as onboarding, document management, and approvals, saving time and allowing HR to focus on people instead of administration.
HR-ON Staff uses AI to streamline recruitment, onboarding and day-to-day HR management. The system helps sort candidates, schedule follow-ups, and analyse employee data, allowing organisations to make better data-driven decisions without spending unnecessary time on manual processes.
INNOMATE HR is a complete HR solution that supports the entire employee lifecycle with a seamless data flow - from recruitment to termination. With INNOMATE HR, you get automated and consistent HR processes based on best practice, freeing up time and professionalising your HR. The system is scalable, making it ideal for small, medium and large organisations. You can start with a simple solution an...
Sympa is the HR system for growing, global organisations. Manage the entire employee journey in one flexible and configurable solution - built for multi-country and multi-device needs. With seamless integrations and transparent pricing, Sympa connects people, data and decision-making.
Simployer is a comprehensive HRM solution that supports the entire employee lifecycle, from recruitment and onboarding to performance management and offboarding. The platform includes features such as AI-powered chatbot, employee surveys, gender equality tools, and digital handbooks. Simployer integrates seamlessly with existing systems and supports automated workflows, making HR processes more ef...
A complete HR system for medium-sized, large companies and the public sector. The system consists of a complete series of modules that can be easily integrated with each other and provide HR with a more efficient and simpler everyday life, for the entire employment - from recruitment to termination. The SD Worx HR system ensures that you can keep your employees happy while focusing on strategic HR...
Kontek HRM Employee is a web-based HR system that simplifies personnel administration for the entire organisation - from management to employees. Support development, manage information smoothly and let employees update their data themselves. Add payroll auditing and digital signatures for comprehensive HR support.
An easy-to-use HR system that streamlines your HR work and enables the development and satisfaction of your employees. Seamlessly integrated with recruitment and onboarding. You easily manage: Master data | Performance reviews | Certificates | Absence & Time | Surveys & Engagement | Whistleblowing
If you're looking for a platform that can handle most HR processes and HCM, Mindkey is what you're looking for. This platform offers a comprehensive solution, offering a wide range of features and tools to manage HR and improve employee engagement. Through the platform, you can manage everything from competency development to recruitment and offboarding. One of the benefits of the Mindkey HR Syste...
SAP SuccessFactors is the largest cloud-based provider of HCM solutions in the Nordics. It offers integrated applications for core HR functions such as payroll and benefits, talent management (recruitment, performance, learning) and workforce analytics. The solution aims to streamline HR processes, improve employee engagement and productivity, and provide data-driven insights for better strategic ...
User-friendly and uncomplicated HRM and talent management system. Good customisation options and design ensure a modern feel. Talentsoft's HR system is based on open APIs that enable integrations with other systems. As a customer, you get access to a platform where you can manage all your HR processes
Flex HRM Employee is the web-based HR system that can be used by companies in all kinds of industries. With innovative features, the system relieves your practical HR work while helping you to develop and retain your employees. Flex HRM Employee is part of our comprehensive Flex HRM solution. Here you will also find support for time accounting, travel accounting, staff planning and payroll.
Cloud and managed payroll plus integrated HCM: payroll processing, time & attendance, talent, HR services and global payroll solutions with compliance, reporting and integrations.
ADP offers industry-leading online payroll and HR solutions, plus tax, compliance, benefit administration and more.
AFAS offers one integrated software system to automate business processes: ERP, CRM, HRM, Payroll, financial management and more, with online subscription and mobile apps.
Breezy HR is a cloud-based applicant tracking system that integrates job posting, applicant management, communication, interview scheduling, automated workflows and onboarding in one tool. It offers AI support, GDPR compliance, reporting and integration with many common HR tools.
A comprehensive SaaS platform offering HR, payroll, health & safety and employee apps. Streamline leave, clocking in, performance reviews, recruitment and reporting with 24/7 advice and unlimited cloud storage.
CharlieHR automates HR tasks like onboarding, time off, performance reviews and benefits, providing a centralised, self-service platform to manage people data and drive high-performing teams.
Ciphr HR is a fully integrated, cloud-based platform that streamlines HR administration, payroll, talent acquisition and development, with analytics and automation to enhance people strategy.
Cornerstone Galaxy enables AI-driven learning management, talent management, HR intelligence, and workforce planning solutions.
A cloud-based absence management system offering leave booking, time tracking, sickness management, reporting, workflows, integrations and mobile apps to automate absence processes and improve workforce visibility.
All-in-one configurable HR and WFM software with modules for recruitment, onboarding, scheduling, time & attendance, integrated payroll, analytics and an in-built AI assistant (ELLA).
Factorial HR is an all-in-one HR software that supports companies in the management of employees, salaries and administrative HR processes. In addition to digital personnel files and time recording, the solution also offers payroll functionalities for payroll accounting and the legally compliant management of holiday and absence times. Thanks to cloud technology, the software is mobile and flexibl...
A combined Applicant Tracking System and HR management product offering career pages, applicant tracking, absence management, employee profiles, reports, org charts and integrations.
A modular HRMIS offering core HR, payroll, time & attendance, recruitment, LMS and workforce planning with built-in reporting, compliance and integrations.
HRMinded offers HR advice and services such as implementation of recruitment policies, remuneration systems, job profiles, learning & development and guidance on reorganisations and international HR issues.
HROffice offers an all-in-one ATS with modules for job posting, referral recruitment, workforce management, digital contracts and analytics for data-driven recruitment.
Intega One is a unified platform for HR, payroll and employee management that helps organisations bring all their HR processes together in one place. The system connects functions such as payroll administration, time tracking, recruitment and absence management so that data flows across the organisation and manual processes are minimised. The platform is built to create a coherent HR and payroll f...
Lanteria offers 5 different modules covering most aspects of HR management: Core HR, Time & Attendance, Recruiting, Performance and Learning, which can be used separately or together. Lanteria's flexible and customisable HR system increases HR productivity, provides business leaders with information and increases employee engagement.
An AI-enabled, integrated HR, payroll and finance system offering real-time payroll, talent, learning, workforce management, analytics and secure single-platform operations available on web and mobile.
A complete, integrated cloud applications suite including Oracle Fusion Cloud HCM, providing core HR, payroll, talent, learning, analytics and integrations for large enterprises.
A comprehensive cloud solution for managing HR processes such as recruitment, onboarding, absence and salary management.
People Inc provides a modular, configurable HR suite including core HR, absence, payroll export, recruitment, training, time & attendance and ESS, plus consultancy, implementation and training services.
A cloud-based HR software and payroll platform powered by AI automation, offering HRIS, ATS, absence, appraisal, and analytics in a single scalable subscription service.
A suite of cloud and on-premise ERP, financial and HR products including Sage Intacct, Sage 100, Sage 300 and Sage X3, offering automation, AI features, payroll and integrations.
SAP SuccessFactors HCM is a cloud-based human capital management solution with AI support for core HR, talent management and people analytics.
A cloud-based, modular HRM system with leave, performance management, learning, recruitment & selection, links to Exact Online and Nmbrs and mobile apps.
A comprehensive ERP system that streamlines finance, HR, supply chain, manufacturing and more
A unified HCM and workforce management platform connecting people, data and systems to drive smarter decisions.
A complete HR system tailored to the user, giving you the power to create an organisation with MAN in focus. With multiple features that streamline and digitise Verismo personnel, creating an organisational overview and enabling strategic workforce development.
A global HCM player that has capabilities for the entire employment lifecycle. Talent, Core HR, Payroll, Benefits, etc.
AI-enabled platform unifying HR, Workforce Management, Pay, Talent and Benefits to drive performance and employee experience.
How do I find the best HRM system?
To find the best HRM system for your organization, you should start by mapping out your needs. Identify which HR processes need to be digitized – for example, recruitment, payroll management, absence management, or skills development. Also consider the size of the company and growth plans, as some systems are better suited for small businesses while others are more tailored for large organizations.
Next, conduct a market analysis and compare different HRM systems. Read reviews, ask for references, and feel free to test demo versions. Ensure that the system is user-friendly, has good integration with your existing systems, and offers good support.
Also consider data protection and that the provider complies with GDPR. Involve HR, IT, and other relevant departments in the decision-making process to ensure that the system meets all requirements.
Finally: a good HRM system should not only address today’s needs but also be flexible enough to meet future challenges.
Description of product features
Benefits management
CoreHR
Employee interviews
Has its own payroll system
HR-analytics
Learning Mgmt
Performance Mgmt
Recruitment
Salary review
Self-service
Skills development
Time reporting












































