What does a travel expense system do?
The digitization of business processes is happening at a rapid pace, and digital management of expenses and receipts is no exception. In fact, it has become almost a hygiene factor to be able to take a mobile photo of a receipt and have everything sorted out. There are many good travel expense systems – but how do you choose the right one?
Should you opt for specialized travel expense systems or choose an expense management tool (module) that is part of, for example, a payroll system? The decision should not be weighted solely by that, but ask yourself if you want to leverage economies of scale with your current provider, risking becoming too dependent, or go for a specialized provider that is more advanced but requires more integration capacity. Most travel expense systems contain similar features, but there are some valuable functions that automate and simplify the work even more for your employees (electronic receipts, etc.). These features can be a good basis for evaluating which system is best suited for your business. You can find the best travel expense systems with us at BusinessWith. We have mapped out the best systems on the market. Ready to compare and choose right now? Use our comparison service.
Which travel expense system or expense management software is right for your company?
One of the many advantages of a travel expense system (expense management software) is that it improves the processes for receipt and expense management, allowing employers to save on administration and minimize manual errors. Providers of travel expense systems have rapidly developed several new digital functionalities to offer more benefits to their customers. For example, an app for travel expense management or the ability to take a mobile photo is now common functionalities, which was not the case a few years ago.
With our unique mapping of expense management software, you can now significantly simplify your comparison process. By using our advanced filter and comparison service, you can get an overview of the providers that can match your needs and requirements. You can compare functionalities for receipt management and travel orders, or get an overview of why companies choose to do business with each respective travel expense provider. We hope this simplifies your choice of travel expense system.
Quick Guide
Related categories to Travel Expense Systems
Payroll SoftwareAnnual Report SoftwareBookkeeping SoftwareBusiness Banking SoftwareCash Flow Forecasting SoftwareCompensation Management SoftwareDebt Collection SoftwareEmployee Benefits SoftwareExpense Management SoftwareInvoice Factoring SoftwareInvoicing SoftwareMileage Tracking SoftwareTravel Expense SystemsWorkforce Management SoftwareList of 21 different Travel Expense Systems
Chasing documents, reminding managers and stressing in the days before the payroll run. Do you recognise yourself? It doesn't have to be that way. Kleer Payroll challenges the traditional payroll run with a continuous process where the payroll is built in real time. Fewer errors, less administration and a payroll specialist included. A more pleasant everyday life, quite simply.
QBIS is the flexible timesheet system. It's ideal for the small business getting its first timesheet system, but also for international companies with thousands of employees. But of course, it is best for those who want time tracking, project management and expense management in one system.
A complete HR system for medium-sized, large companies and the public sector. The system consists of a complete series of modules that can be easily integrated with each other and provide HR with a more efficient and simpler everyday life, for the entire employment - from recruitment to termination. The SD Worx HR system ensures that you can keep your employees happy while focusing on strategic HR...
Kontek HRM Travel is a web-based travel expense management system that handles the entire process - from recording digital receipts and expenses to authorisation and payment. All you need is the internet. Support for CSRD reporting is included - for a smooth, traceable and modern management of travel and expenses.
At Pleo, you as a company will find a user-friendly expense management platform. The system is cloud-based, making it easy for all your employees to access it remotely. The platform helps you automate and digitise your expense management through features such as uploading receipts, categorising expenses and quick approval from your side. This way, you can create a simple overview of your various e...
Findity is an output service created for you. Manage all your purchases, receipts, entertainment, mileage and reimbursements in one place - fully automated and updated according to local tax rules. Free up time with an output service that works with your existing cards and accounting systems - so you can focus on what's important to you. Our white-label partnership puts our technology in your hand...
Skovik is a sophisticated travel expense management tool. We manage millions of expenses for companies that want to save their employees time. Easy to use with powerful time-saving automation that removes several steps such as automatic loading of information into receipts. Bookkeeping is done automatically, according to the local tax rules in the countries where the organisation is established.
MaxPA is a modern and user-friendly payroll and HR system in the cloud. Schedule, time reporting and travel expenses fully integrated with payroll. In MaxPA, employees and managers can do a large part of the payroll administration by reporting and certifying the payroll documents themselves in the app or on the web.
One of Sweden's most widely used business systems for small businesses. Offers financial systems, accounting software, CRM, payroll systems, etc. Fortnox's business system is created for small businesses and is used in several different industries.
Specialised travel expense management system that can handle all stages of the travel expense process. Has a sophisticated statistical tool that allows you to keep track of developments and efficiencies. One of the major companies in travel expense software.
Acubiz provides uncomplicated expense management from receipt to payment. All this in a cloud service-based app.
Flex HRM Travel & Expense is a Swedish travel expense management system built for Nordic organisations that want to manage travel expenses, per diems and car travel in an automated and flexible way. With support for both app and desktop, a user-friendly interface and innovative technology that cuts time and reduces hassle, you get a solution that simplifies everyday life for the entire organisatio...
Automile's driving log offers a complete driving log containing several useful functions such as driver identification, notifications or automatic registration of congestion tax. Different subscriptions and hardware are offered depending on your organisational needs and number of vehicles. Get the easy-to-install hardware Automobile Box on your own or the technician-installed Automobile Hub, which...
Continia is a solution that automates finance and accounting tasks directly in Microsoft Dynamics 365 Business Central. The platform helps companies with invoice management, payments, expense reporting and document management, saving time and eliminating manual data entry. Continia provides a clear overview of finances and ensures that all processes follow rules and internal workflows.
An advanced travel expense system that has most features such as authorisation, rules system etc
Digisense helps organisations make bookkeeping and accounting simpler and more efficient. The platform automates voucher management, approvals, e-invoicing and compliance, making administrative tasks less time-consuming and more manageable. Digisense integrates with systems such as e-conomic, Business Central and C5, making it easy to continue with existing solutions.
Travel and expense management is not easy. Whether your company is a global corporation or a small or medium-sized business, managing the travel programme involves monitoring daily travel expenses, managing budgets and reconciling accounts. This means monitoring all travel-related expenses, whether they are authorised and recorded in your system or not. The system can make the administration and r...
aktura-Boks is a digital invoice management platform that makes it easy for organisations to receive, approve and post invoices electronically. The system collects all incoming invoices in one place, automates the approval process and ensures that invoices reach the right person in the organisation. With Invoice Box, you get a clear overview of the invoice flow, fewer manual processes and less ris...
A modular payroll system that can be created according to your needs. Support included.
For easy management of all company expenses. The programme also has an integrated function for booking flights.
Wolfpack is a modern finance and expense management platform that gathers all expenses, receipts, approvals, bookkeeping and payments in one system. The platform uses intelligent automation and AI to digitise receipts, manage company cards, expenses and invoices, and create a clear overview of company finances in real time.
Features and Benefits of Travel Expense Apps
What features are important when investing in a travel expense system? BusinessWith has the list you need:
- Integration – is the travel expense system compatible with other payroll systems or is it primarily designed to be compatible with the provider's own payroll system?
- Mobile photo
- Credit card integration – significantly eases the registration of expenses and saves you time.
- Calculation of mileage reimbursement must be simple
- Is there an option to connect more companies?
- Approval process – is it flexible enough to apply the approval process based on your existing processes?
- Is it a fully automated accounting process?
There are many parameters to consider, but primarily you should save time and the system should ensure that the process is smooth. Therefore, the system's customization options are an important parameter to consider in the decision-making process, which we have taken into account in our mapping and assessment. Let's be honest, very few employees or payroll administrators enjoy spending their time registering travel expenses.
Invest in a travel expense app
There is a significant advantage in choosing a provider that has a travel expense app – it allows you to manage and submit travel expenses on the go. An app also offers many advantages in terms of interface and functionality, as well as professionalism.
At businesswith.se, you can get an overview of different travel expense systems and the features and pricing models offered. In addition, with independent reviews, you can access critical business information for your purchasing process – and also find the best travel expense app.
Description of travel accounting software functions
Account management
Book and order directly
Calculate mileage reimbursement
Certification
Credit card integration
Statistics & Monitoring
