What does a travel expense system do?
The digitization of business processes is happening at a rapid pace, and digital management of expenses and receipts is no exception. In fact, it has become almost a hygiene factor to be able to take a mobile photo of a receipt and have everything sorted out. There are many good travel expense systems – but how do you choose the right one?
Should you opt for specialized travel expense systems or choose an expense management tool (module) that is part of, for example, a payroll system? The decision should not be weighted solely by that, but ask yourself if you want to leverage economies of scale with your current provider, risking becoming too dependent, or go for a specialized provider that is more advanced but requires more integration capacity. Most travel expense systems contain similar features, but there are some valuable functions that automate and simplify the work even more for your employees (electronic receipts, etc.). These features can be a good basis for evaluating which system is best suited for your business. You can find the best travel expense systems with us at BusinessWith. We have mapped out the best systems on the market. Ready to compare and choose right now? Use our comparison service.
Which travel expense system or expense management software is right for your company?
One of the many advantages of a travel expense system (expense management software) is that it improves the processes for receipt and expense management, allowing employers to save on administration and minimize manual errors. Providers of travel expense systems have rapidly developed several new digital functionalities to offer more benefits to their customers. For example, an app for travel expense management or the ability to take a mobile photo is now common functionalities, which was not the case a few years ago.
With our unique mapping of expense management software, you can now significantly simplify your comparison process. By using our advanced filter and comparison service, you can get an overview of the providers that can match your needs and requirements. You can compare functionalities for receipt management and travel orders, or get an overview of why companies choose to do business with each respective travel expense provider. We hope this simplifies your choice of travel expense system.
Quick Guide
List of 17 different Travel Expense Management
Quick Guide
Features and Benefits of Travel Expense Apps
What features are important when investing in a travel expense system? BusinessWith has the list you need:
- Integration – is the travel expense system compatible with other payroll systems or is it primarily designed to be compatible with the provider's own payroll system?
- Mobile photo
- Credit card integration – significantly eases the registration of expenses and saves you time.
- Calculation of mileage reimbursement must be simple
- Is there an option to connect more companies?
- Approval process – is it flexible enough to apply the approval process based on your existing processes?
- Is it a fully automated accounting process?
There are many parameters to consider, but primarily you should save time and the system should ensure that the process is smooth. Therefore, the system's customization options are an important parameter to consider in the decision-making process, which we have taken into account in our mapping and assessment. Let's be honest, very few employees or payroll administrators enjoy spending their time registering travel expenses.
Invest in a travel expense app
There is a significant advantage in choosing a provider that has a travel expense app – it allows you to manage and submit travel expenses on the go. An app also offers many advantages in terms of interface and functionality, as well as professionalism.
At businesswith.se, you can get an overview of different travel expense systems and the features and pricing models offered. In addition, with independent reviews, you can access critical business information for your purchasing process – and also find the best travel expense app.
Description of travel accounting software functions
Account management
Book and order directly
Calculate mileage reimbursement
Certification
Credit card integration
Statistics & Monitoring