Compare The Best Time Reporting Systems

Time Reporting Systems

There are many system providers that enable digital time reporting on the Swedish market, making it difficult for buyers to get an overview of which time reporting system is most suitable. Additionally, it is complicated to know if you really need all the features available in the different packages. Businesswith.se is a completely free service for buyers of SaaS/systems in the Nordic markets. Here you will find all suppliers offering time reporting systems and time reporting systems. As a buyer, you can filter by different features and prices so that you can quickly and easily get an overview of what suits your needs. For example, you can see which suppliers offer personnel registers or customized project reporting. Or perhaps you are looking for an industry-specific time reporting system designed for craftsmen or consultants who bill time? Maybe it should be done via an app for time reporting?

After our discussions with several suppliers and examining the needs and requirements of both small business owners and larger companies, we have tried to map and analyze various functionalities that we consider to be core functions or more specialized functionalities for mobile time reporting.

Review the Pricing Model and Included Features

Project and time reporting systems are available for all company sizes and industries. However, it is important to review the pricing model, as many suppliers have a very good product, but you may only need 40–50% of the features and still pay for everything. This may not be a disadvantage if time reporting is a central part of your operations, as the upgrade between packages does not involve significant price differences if, for example, the basic package includes more functionalities.

Find your supplier and compare, or use the system guide to see what is most suitable for you. Here you will find everything about systems and software for project reporting, time reporting, personnel registers, time reporting, etc.

What is a Time Reporting System?

Many report their working hours on paper today, but there are many suppliers that provide digital innovations to enable you to create your time report digitally via an app or online. Additionally, time reporting systems provide good documentation for payroll administration and accounting firms, ensuring that no manual errors occur. Time reporting systems are fundamentally very similar; for example, the following features are found in almost all systems:

1. Records time
2. Creates documentation for payroll and accounting
3. Provides managers with easy oversight of absences and worked hours in their departments
4. Sends invoices for time if you work in, for example, the consulting industry or freelance, etc.

The fundamentals are similar, but the level of need varies significantly. Needs often vary depending on the routines and processes you have, whether you work in project-related activities, or if you have outsourced your payroll management to, for example, an accounting firm.

Time reporting systems aim to increase your profitability and create accuracy in the administration regarding time reporting and everything surrounding it, but how should you choose a system that matches your needs so that you do not overpay?

What You Need to Know When Considering a Time Reporting System

The fundamental thing you need to think about when purchasing a time reporting system is to keep it simple! This means that you need to base it on your routines and processes and see if it is possible for the time reporting system to create what you need digitally without requiring you to make significant changes. There are many suppliers that have ready-made packages that can meet almost 90% of all your needs; however, the remaining 10% can be easy to overlook. For example, many suppliers offer most of what is needed for time registration and scheduling but lack a well-functioning approval function, making it unsuitable for you. Below are some suggestions to consider when purchasing a mobile time reporting system:

For Those Who Bill Time and Have Employees

• Is there a scheduling function?
• Approval functionality
• E-signature
• Ability to add travel expense and expense management module
• Integration-friendly with your payroll system or accounting firm's payroll system
• Can you create a work order directly in the system?
• Is the personnel register included or must it be purchased separately?

For Those Seeking a Simpler Time Reporting System

• Can the accounting firm read the time report directly from the system?
• Are there permission levels?
• Documentation for invoices and salaries should be easily created
• Reporting format
• Project reporting

Price differences between basic functions do not vary much, but which features are included in the different packages unfortunately vary greatly. Therefore, you can use businesswith.se to see which features the suppliers offer and how their pricing models are set up, allowing you to compare system providers directly in our service.