Best Project Management Tools 2025

Q: What should I consider regarding project management systems?

Having a reliable project system or project management tool is about creating and tracking projects effectively while reducing paperwork. A project system can include everything from scheduling, resource allocation, bookings, quotes, requests, communication, reminders, and project status – in short, all the elements you need to manage and work on each project. To manage the workflow, you need a system or a project tool. Today, there are many simple and web-based project tools that you can use while on the go, but there are also systems that can offer many details that are smartly integrated. The level you need depends entirely on how complex your projects are. How much flexibility do you or your team want? Do you want to be able to add or connect different modules as needed? Could the requirements change over time? Does the system need to integrate with, for example, accounting systems?.

What should I consider regarding project management systems?

Having a reliable project system or project management tool is about creating and tracking projects effectively while reducing paperwork. A project system can include everything from scheduling, resource allocation, bookings, quotes, requests, communication, reminders, and project status – in short, all the elements you need to manage and work on each project. To manage the workflow, you need a system or a project tool.

Today, there are many simple and web-based project tools that you can use while on the go, but there are also systems that can offer many details that are smartly integrated. The level you need depends entirely on how complex your projects are. How much flexibility do you or your team want? Do you want to be able to add or connect different modules as needed? Could the requirements change over time? Does the system need to integrate with, for example, accounting systems?

What project management tools are available on the market?

A project management tool can cover many needs in one system, so it’s not surprising that there are several players in the market. Businesswith has mapped over 24 different systems and providers that focus on solving problems for companies.

Try to get an overview of your needs and then compare project management systems at BusinessWith. Here you can find the best tool for your project management.

What should I demand from a project system?

Quick Guide

Related categories to Project Management Tools

BPM Software BPM Tools Crew System Field Service Software Goal Setting Software Order Management Systems Process Mapping Tools Project Management System Project Management Tools Resource Planning Software Scheduling Software Strategy Development Time And Attendance System Time Reporting Software Time Tracking Software Work Order Management Software

List of 75 different Project Management Tools

Quick Guide

What should I demand from a project system?

Finding the right systems for your company can feel like a big and challenging task, and getting everyone on board when it comes to changing or implementing a system is not always easy. Changes take time and require sensitivity from management or from the person responsible for purchasing a new system.

Are you currently looking for a project management system? If so, you probably already know what your employees need to manage your various projects in the best way. However, it can feel like a jungle to find the right project management tool. One requirement you should set is that the system must be cloud-based. This way, it is accessible wherever you or your staff are. We are all moving towards working more on the go, from home, or from the field – and therefore, you can demand that the system be cloud-based.

User-friendliness applies to all systems, especially the project management system. Being able to work smoothly and without hassle is crucial for managing all types of projects. Ensure that the system you choose can truly handle all aspects related to the project. This means it can be incredibly frustrating if any part is not covered by the tool.
Customized, flexible, and smart – these are good guiding principles for a comprehensive project management system!

Description of project management functions

Checklist for self-checks

Create checklists for all stages of your projects.

Customer access for project status

Important feature for companies working with multiple projects where the customer or client can follow the progress and status of the project.

Document management

Essential module for those managing multiple documents and certifications. A fundamental functionality for sharing documents and managing.

Invoice documents

Ensures that you can create invoices linked to a project directly in the project management system.

Material reports

Functionality to register and report used materials in a project.

Performance analysis/ cost monitoring

Just as it sounds, several project management tools offer the possibility to analyse costs and results directly in the system.

Personnel logbook

Many companies in the restaurant industry or the construction industry, etc., are required by law to offer and keep a personnel register for their business. Project management tools allow you to do just that.

Quotation tool

Similar to invoice documents, you can also create quotations directly via the tool.

Scheduling

Be able to schedule the resources and staffing of the project.

Supplier invoice

Upload an invoice received and add it to the project concerned.

Support for KMA

The system creates all KMA documents and checklists

Time reporting

A common functionality in a project management tool is the ability to record and report time. More or less available in all project management tools.