Best Payroll Software 2025 | Compare 92 System

Which payroll systems meet your requirements and needs?

Working with payroll can be complicated and time-consuming as it is, but choosing a payroll system or payroll software to simplify your payroll tasks doesn't have to be difficult. BusinessWith has mapped out various payroll systems in the market. With our comparison service, you can easily find out which payroll software best suits you and your company. Additionally, by using the filter function, you can quickly create a shortlist of providers that meet your needs and requirements.

For example, you can filter and compare the web-based payroll systems that also offer payroll revisions. Furthermore, you can see which providers offer the option to add essential central features such as time reporting systems & expense reporting systems. Many decision-makers are looking to combine HR and payroll into one system. This is something you can easily achieve through the filter function.

How many payroll systems are there in the market?

In the 2000s, there was an explosion of new providers in payroll management. However, in recent years, there have been several acquisitions where larger players in the market are buying up smaller ones that have introduced more modern technology in their payroll systems. At BusinessWith, we have mapped over 28 systems and providers – and specialized in identifying the business benefits of each player to make it easier for you to make a purchasing decision. Welcome to start comparing to find the payroll system that best fits your business.

Best Payroll System = High Utilization Rate

Quick Guide

List of 92 different Payroll Software

Quick Guide

Best Payroll System = High Utilization Rate

Our mapping of payroll systems in the market is tailored for you and those working in sole proprietorships, small businesses, medium-sized companies, or large enterprises. Regardless of company size, it is challenging to keep track of all the new updates occurring in the system market. Many new innovative features are being added to the product range that buyers need to consider in their purchasing process. However, one of the most common "problems" is the gap between the utilization of the system's capacity compared to how much you pay. In other words – it is important to not only look at the price but also the pricing model and whether support and training are included in the price or not. The best payroll software may be the one that costs you more if you see that the business model is built around how much you utilize the payroll system, compared to a license that costs less but does not take into account whether you utilize the system or not.

Compare payroll systems and evaluate them before making your choice. BusinessWith is here to assist you with your decision – do not hesitate to contact us if you need more guidance.

How should I choose the payroll software that best fits my company?

There are many different payroll systems in Sweden, and the influx of new providers has increased significantly in recent years. Many providers have now followed the trend and started developing their payroll systems as a fully developed cloud service where customers can access their payroll management online daily. Many payroll systems used to be like a payroll software that required downloading a client and storing all payroll data on your own server, but there is now a clear shift towards companies valuing the payroll system as a web-based payroll management system.

To make a qualified choice, it is important to review the provider behind the payroll software or payroll system. What we mean is to look at how the provider works with its customers:

Are they a proactive provider that updates their customers with new regulations or innovations?
Do they offer ongoing training?
Do they hold webinars?
Do they charge for support and training, or is it included in the license?

There are many questions, and many of them can be quickly answered through a demo from the provider. Start comparing systems with us at BusinessWith.

Description of payroll software and payroll software functions

Absence management

Leave and absence management is a core function. Automatic absence management (preferably with a built-in approval process) ensures that there are no errors when including absence in the payroll.

Dashboard

A very appreciated feature for those who handle a lot of payroll data. Provides a good overview and helps you keep track of key parameters. Works well in combination with the report generator.

Digital salary specification

Ensures that you can send the salary specification digitally to your employees. Can be done via different digital channels such as email or app. However, check if digital salary statements are included in the license or not.

Holiday calculation

Carry out holiday calculations for all salaries and ensure that it is correct according to the holiday law and holiday conditions.

HR system

There are many who value having an HR/Personnel and Payroll system in the same system. There are good synergies, centralising all HR data into one system, as it leads to better management and synchronisation between the HR department and the payroll department. Benefits, performance-based pay, administration processes, etc. become more flexible and transparent. The disadvantage can be that you are very "locked in" with one provider.

Recruitment function

Some payroll systems have recruitment functionalities included in the payroll system. It is an advantage to be able to manage your recruitments in the same payroll & HR system because there you have access to internal and external payroll statistics, you have a good overview of staff turnover, vacancies, staffing needs etc. However, think about whether the recruitment module really meets your digitisation needs of the recruitment process.

Report generator

Having access to a well-functioning reporting function that allows you to easily create, design (different graphs/diagrams) and customise reports in a payroll system makes it much easier. Might be worth investigating the flexibility.

Salary review

The payroll audit process usually requires a lot of time in preparation and management, with access to a payroll audit module, managers and the payroll department can have a common systemised process that includes features that ensure that manual errors are eliminated. The result is that all payroll audits are accurate. A valuable module to the payroll system, especially if you manage it via excel today.

Self-service

A self-service function can simplify some administrative processes. For example, employees could order a new computer or mobile phone themselves, which could be certified directly via their manager and thus not have to go through the payroll department, or perhaps allow employees to update their own personal data, which is automatically updated via the HR/payroll system, etc.

Time reporting

Make it easy for employees to record time (hours worked, absences, etc.) Some payroll systems have this functionality and even offer a mobile solution in addition so that those who travel on business can easily perform their time reporting.

Travel invoice management

A payroll system that has a good travel expense management module can simplify administration for employees and administrators considerably. Recording all expenses digitally and driving records in a system that also has an automated approval process, simplifies the process considerably. This feature usually works as an add-on module.

Workforce planning

Ensures that you can get a good overview of the scheduling of different projects and in what level it is staffed. You can efficiently plan resources as well as easily enter your company's own accountancy concepts. This feature usually works as an add-on module.