Which document management system does your company need?
Every company has documents that need to be signed and archived, and to maintain proper order and comply with laws and regulations, you need a document management system. This allows you to avoid dealing with binders and stacks of paper – and instead, you can sit back and know that your documents, contracts, decisions, quotes, or policies are documented in a smart and digital way. The system for document management helps ensure that the right people have access and that you can quickly and easily find out the status of documents, such as what has been signed or not, and which version of the document is current. You will thus have a good overview and full control over your company's various documents.
Having a web-based document management system means you can access what you need wherever you are, and you can be assured that everything is stored securely. But how should you choose a document management system? It all depends on what type of company you are and in which industry you operate. Do you need a scalable solution to grow with? Or is a simple solution sufficient? How modern should the system be? How automated do your workflows and processes need to be? Should it be tailored to your needs? Remember that a good system should make it nearly impossible for you to make mistakes when managing your documents.
What document management systems are available on the Swedish market?
A tool for digital document management is often available in many different system structures. Some providers specialize in document management while others may offer a complete management system where document management is a module. With this in mind, there are many providers on the Swedish market that you can compare and filter to find what is best suited for you.
Compare different document management systems here at BusinessWith, to find the one that best fits your company.
Quick Guide
List of 77 different Document Management System
Quick Guide
What should you demand from your document management system?
There are several things you should consider and require when searching for a document management system. Many of the more advanced systems can become complicated to use and require more training, while simpler ones may lack features you need. Make sure to choose a system carefully. A good idea is to really test the system to see how it works in practice. Document management systems perform differently depending on your needs and the industry you operate in. Finding a perfect system can be challenging, and customizing it to perfection is not always straightforward either. The most important thing to consider is that it should truly fit the employees who work with the various documents. A good system saves you a lot of time and allows you to efficiently keep track of your documents, ensuring they are correctly archived and can be quickly traced and searched.
Make it a requirement that the system you choose works as a mobile application. This is because today’s workplaces are becoming increasingly mobile, and documents need to be accessible wherever you are. Being able to work on documents via your mobile contributes to more flexibility and often saves time.
Other advice from us at BusinessWith is to choose a document management system that feels easy to use, can index automatically, and can be expanded if needed in the future. Think from the employee's perspective – it is never a good idea to implement a new system that no one understands or uses. Secure the purchase of the new system with the end users. Require your provider to offer training if needed, and provide you with training materials such as e-learning or videos.
Compare and choose document management systems at BusinessWith, or contact us if you need further assistance and guidance.
